Service Pricing Calculator
Price a service from real costs — not a guess. See what it costs you, what to charge, and what margin is left.
Quoting a service is easy to get wrong in both directions: too low and you work hard for almost nothing, too high and the client quietly goes elsewhere. This service pricing calculator starts from what the job actually costs you. Enter direct costs such as materials, software, subcontractors, or travel, then add the time the job will take at the hourly rate you need to earn. That gives you a cost price — the break-even number you must not go below. The calculator then adds a 25% markup to suggest a price that leaves room for taxes, admin, revisions, and slow periods, and shows a 10% discounted price so you can see what a promotion does to your margin. Compare the suggested price with a market reference price you have seen competitors charge. If your suggested price is far above the market, you need to cut costs, cut time, or reposition the offer — not silently absorb the loss. All calculations run in your browser and nothing is stored.
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Your price
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How to use the result
- Never quote below cost price. That number is break-even, not profit.
- If the suggested price is above the market reference, explain the difference (scope, speed, quality) or reduce scope — do not just discount to market and lose margin silently.
- If you discount, check the discounted margin first. A 10% discount cuts margin by more than 10% when costs are fixed.
Frequently asked questions
Why use a 25% markup?
It is a transparent starting point that leaves room for taxes, admin, revisions, and idle time. If your business has higher overhead, use a higher markup and test whether the market accepts it.
What if my market price is lower than my cost price?
Then the job as scoped is not viable at that price. Reduce costs, reduce time, narrow scope, or decline — quoting below cost is a loss, not a sale.
Should I show the client my cost breakdown?
Usually no. Show scope, deliverables, timeline, and total price. Use the breakdown internally to make sure the quote is profitable.