Freelance Quote Calculator
Turn estimated hours and costs into a quote you can send — with margin still in it.
A good quote starts from what the job will actually cost you, not from a number that sounds competitive. This freelance quote calculator adds your labour, meaning estimated hours times your hourly rate, to your direct costs such as materials, software, subcontractors, or travel, to find the cost price you must not go below. It then applies a rush or complexity factor for tight deadlines, extra revisions, or difficult work, so urgent jobs are priced higher on purpose rather than by accident. Finally, it shows what happens if you offer a discount, including the discounted price and the margin that is left after the cut. That last number matters most, because a ten percent discount removes far more than ten percent of your profit when costs are fixed. Use this calculator right before you send a proposal, test a few scenarios, and only send the version where the margin still makes the job worth doing. All calculations run in your browser and nothing is stored.
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How to use the result
- Never quote below cost price. That number is break-even, not profit.
- Use the rush factor honestly: if a deadline forces overtime or weekend work, the price should reflect it.
- Check the discounted margin before offering a discount. If it drops near zero, reduce scope instead of cutting price.
Frequently asked questions
What should the rush factor be?
Use 1.00 for normal work, 1.15–1.25 for tight deadlines or extra complexity, and 1.50 only when the job genuinely disrupts other work. State the reason in the proposal so the client understands the premium.
Should I show the client the cost breakdown?
Usually no. Show scope, deliverables, timeline, and total price. Keep labour, costs, and margin as your internal check that the quote is profitable.
What if the client says the quote is too high?
Do not silently discount to win the job. Offer a smaller scope, a longer timeline, or fewer revision rounds, then recalculate so the margin stays intact.